Events, group sales, tours, retreats — any booking too complex for a checkout page. The Negociator runs the whole deal for hotels, resorts, venues, and attractions: it qualifies, quotes, negotiates, and closes, from first inquiry to paid invoice.
Events, group sales, tours — anything with a quote and a back-and-forth is still managed by hand. That costs deals.
Event planners and group buyers send RFPs to multiple properties at once. The venue that responds first — with an accurate, professional proposal — usually wins. Manual workflows can't keep up.
Missed follow-ups, re-keyed data between CRM, PMS, and billing, and quotes built from stale rates — every manual handoff is a place where money quietly disappears.
Hotel and venue sales departments are understaffed, and every RFP response, contract, and invoice they type by hand is time not spent selling.
If a deal needs a quote, a negotiation, and a contract, the Negociator can run it.
Meeting rooms, AV, catering, room blocks — the Negociator assembles multi-part event proposals and keeps every moving piece on one thread.
Corporate travel, sports teams, crews, conventions — qualified, quoted, and closed from live room inventory.
High-touch, high-stakes bookings with months of back-and-forth — handled responsively without burying your team.
Tour operators, DMCs, and school groups booking attractions and hotels in volume — rate agreements and allocations included.
Group visits, field trips, and buyouts for parks, museums, and experiences — priced and confirmed automatically.
Multi-day, multi-venue, custom-everything bookings that don't fit a checkout page — the Negociator's home turf.
Not AI bolted onto legacy software — the Negociator is built from the ground up to orchestrate every step of the booking workflow.
Incoming RFPs are read, understood, and matched against your inventory automatically. Draft proposals are ready in minutes, not days.
Quotes built from live availability and pricing rules — tuned by AI as booking data accumulates, so every offer is competitive and profitable.
Contracts generated from the accepted proposal, with jurisdiction-aware terms and built-in e-signature. No copy-paste, no version chaos.
The Negociator evaluates and makes counter-offers within the pricing rules you set, and nudges buyers at the right moment — so no deal dies of silence.
Invoices generated the moment a booking confirms, with support for modern e-invoicing standards and payment tracking through to reconciliation.
Native connections to the reservation systems, property management systems, and CRMs you already run — data flows in both directions, automatically.
VisitationAI plugs into your existing stack instead of replacing it.
Point solutions stop at the CRM or the booking. The Negociator automates everything in between — and gets smarter with every deal, whether it's a conference, a room block, or a park buyout.
Most tools handle one slice — sales CRM, or booking, or invoicing. VisitationAI runs the full cycle from first inquiry to paid invoice in one place.
Designed around AI orchestration from day one: language models parse RFPs and draft proposals, while pricing models learn from real booking outcomes.
PMS and reservation-system APIs are messy — we've built for them before. Every native integration makes the platform more useful and your data more connected.
E-invoicing mandates and digital contracting requirements are arriving fast. VisitationAI treats compliance as a feature, not an afterthought.
"We built booking software for hospitality operators — and watched group and event bookings get managed in email threads and spreadsheets despite the software sitting right there. That's why we built the Negociator."
We're onboarding a limited group of early access partners — hotels, resorts, venues, and attractions with real event, group, or trade booking volume. Put the Negociator to work on yours.
Contact us for early access