“We built booking software for hospitality operators — and watched group and event bookings get managed in email threads and spreadsheets despite the software sitting right there. That’s why we built the Negociator.”
Meet the Negociator.AI that closes complex bookings.
Events, group sales, tours, retreats — any booking too complex for a checkout page. The Negociator runs the whole deal for hotels, resorts, venues, and attractions: it qualifies, quotes, negotiates, and closes, from first inquiry to paid invoice.
01
Lead
Captured & qualified automatically
02
RFP
Parsed by AI in seconds
03
Quote
Smart pricing from live inventory
04
Negotiate
Counter-offers within your rules
05
Contract
Generated & e-signed
06
Booking
Confirmed in your PMS
07
Invoice
Sent & reconciled
See the Negociator at work
Two surfaces, one engine. Buyers talk to a booking co-pilot that qualifies, prices, and negotiates in plain language; your team watches every deal from a back office and keeps the final say.
The back office
Inquiries, offers, quotes, orders, and your negotiating rules in one place — with the full transcript of every conversation, agent and customer turn by turn, kept for audit and review.
The booking planner
The same co-pilot qualifies, prices, and negotiates whether a buyer is booking a single venue or a planner is shopping across many at once. On your own site, it narrows dates, group size, and experience before it quotes. Sent to multiple properties, one request fans out to every venue that fits and comes back as a like-for-like comparison to choose from.
Human in the loop
The co-pilot negotiates on its own within the rules you define — price floors, allowed concessions, what it can and can't approve. The moment a deal falls outside those rules, it stops and asks: approval requests go out over WhatsApp or SMS and come back as one word, so the deal moves the instant you say yes.
Complex bookings still run on email threads and spreadsheets
Events, group sales, tours — anything with a quote and a back-and-forth is still managed by hand. That costs deals.
Slow response loses business
Event planners and group buyers send RFPs to multiple properties at once. The venue that responds first — with an accurate, professional proposal — usually wins. Manual workflows can’t keep up.
Revenue leaks everywhere
Missed follow-ups, re-keyed data between CRM, PMS, and billing, and quotes built from stale rates — every manual handoff is a place where money quietly disappears.
Teams are stretched thin
Hotel and venue sales departments are understaffed, and every RFP response, contract, and invoice they type by hand is time not spent selling.
One Negociator. Every complex booking.
If a deal needs a quote, a negotiation, and a contract, the Negociator can run it.
Events & conferences
Meeting rooms, AV, catering, room blocks — the Negociator assembles multi-part event proposals and keeps every moving piece on one thread.
Group sales
Corporate travel, sports teams, crews, conventions — qualified, quoted, and closed from live room inventory.
Weddings & private events
High-touch, high-stakes bookings with months of back-and-forth — handled responsively without burying your team.
Tours & travel trade
Tour operators, DMCs, and school groups booking attractions and hotels in volume — rate agreements and allocations included.
Attractions group ticketing
Group visits, field trips, and buyouts for parks, museums, and experiences — priced and confirmed automatically.
Complex & multi-property deals
Multi-day, multi-venue, custom-everything bookings that don’t fit a checkout page — the Negociator’s home turf.
One AI-native system for the entire lead-to-cash cycle
Not AI bolted onto legacy software — the Negociator is built from the ground up to orchestrate every step of the booking workflow.
AI RFP parsing & response
Incoming RFPs are read, understood, and matched against your inventory automatically. Draft proposals are ready in minutes, not days.
Smart quotes & dynamic pricing
Quotes built from live availability and pricing rules — tuned by AI as booking data accumulates, so every offer is competitive and profitable.
Contracts & e-signature
Contracts generated from the accepted proposal, with jurisdiction-aware terms and built-in e-signature. No copy-paste, no version chaos.
Negotiation & follow-ups
The Negociator evaluates and makes counter-offers within the pricing rules you set, and nudges buyers at the right moment — so no deal dies of silence.
Invoicing & payments
Invoices generated the moment a booking confirms, with support for modern e-invoicing standards and payment tracking through to reconciliation.
Deep PMS & CRM integrations
Native connections to the reservation systems, property management systems, and CRMs you already run — data flows in both directions, automatically.
Works with the systems you already use
BookAI plugs into your existing stack instead of replacing it.
Opera
Mews
Cloudbeds
Apaleo
SynXis
RoomRaccoon
Salesforce
HubSpot
+ more
Built to win the whole workflow, not one step of it
Point solutions stop at the CRM or the booking. The Negociator automates everything in between — and gets smarter with every deal, whether it’s a conference, a room block, or a park buyout.
1
End-to-end, not piecemeal
Most tools handle one slice — sales CRM, or booking, or invoicing. BookAI runs the full cycle from first inquiry to paid invoice in one place.
2
AI-native architecture
Designed around AI orchestration from day one: language models parse RFPs and draft proposals, while pricing models learn from real booking outcomes.
3
Hospitality-deep integrations
PMS and reservation-system APIs are messy — we’ve built for them before. Every native integration makes the platform more useful and your data more connected.
4
Compliance built in
E-invoicing mandates and digital contracting requirements are arriving fast. BookAI treats compliance as a feature, not an afterthought.
Be first in line
We’re onboarding a limited group of early access partners — hotels, resorts, venues, and attractions with real event, group, or trade booking volume. Put the Negociator to work on yours.